A business management software can also be used as a document manager, that is, it can store all the company's data, from invoices to contracts, payrolls, confidentiality agreements, etc. It is a common functionality in Enterprise Resource Planning (ERP) systems, due to the nature of these, it is necessary to store information for long periods of time.
Business Intelligence (BI) refers to the ability of management systems to combine management analytics, data and tools to facilitate decision making and to be able to take actions consistent with the current situation of the company. The ideal case is a BI system that feeds in real time all the actions of the company, allowing to obtain an updated visual of all the operations and areas of the company to streamline the management of the company.
Odoo as a document manager
Odoo is a complete ERP, with applications and modules to manage all areas of the company, which is why it is also a document manager. It records and stores each document within its own application, for example: invoices stored in the accounting application. In this way, each document is always accessible, with no storage capacity or time limits.
In addition, with the integration between its applications thanks to smart buttons, it is possible to access documents quickly from virtually any application, being able to navigate between them.
Along these lines, a single application was developed in which to centralize all documents, divided by areas, departments and/or applications. This application, known as Documents, serves as a repository for any type of documentation, from invoices to employees' private documents.
In this app it is possible to create folders, upload any type of file and even create dynamic spreadsheets. Thanks to the access rights that we can edit for each user, there is also the possibility of having private documents that are only accessible to those who have access. In the case of accounting, it is possible to configure invoices so that they can only be accessed by the accounting department.
Business Intelligence in Odoo
Odoo is constantly growing, which entails constant updates and adaptations to the new needs that arise in companies. Among these, an application, Dashboards, was developed specifically to serve as Business Intelligence, collecting all the information that feeds the system to extract data quickly and visually.
This module is divided by applications, which indirectly is equivalent to divide by areas of the company. Each dashboard has dynamic tables created by default, as well as graphs that show the current situation of each of them. To these visuals we can add a large series of filters to show more detailed information instead of a general overview.
In short, simply with the default configuration, we can see everything from the company's sales history to the number of times a specific customer bought a specific product. And this is just the beginning.
Odoo's value proposition
On the one hand, the dashboards are fully editable, it is possible to modify the information displayed or the transformation of the data. If, instead of metrics, the system needs to present the information in a different way, or if we want to analyze the data in a different way, these dashboards are configurable.
These configurations allow the combination of data, being able to export tables from different applications and then treat that data as in a spreadsheet that is automatically updated as the system receives information, such as new sales, invoices, etc.
On the other hand, the creation of pivot tables from any application will allow not only to configure and edit existing dashboards, but also to create your own. By accessing any application and using filters to visualize the desired information, we can insert the table in the dashboard application and Odoo's BI will automatically transform the data and update the table automatically.
Practical examples of the importance and value of Odoo BI are the possibility to immediately obtain a profitability report, a sales commission spreadsheet, and even stipulate sales prices based on product volume.
Having a software with integrated Business Intelligence is not an obligation, however, it is an exceptional tool for the management of a company. Saving time in data collection, which allows faster decision making, being able to adapt more easily to changes.
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